Brandon Select Board Meeting
November 10, 2008
NOTE:
These are unapproved minutes, subject to amendment and/or approval at the
subsequent board meeting.
In
Attendance: Richard
Baker, Bruce Brown, Bill Hatch, Mitch Pearl, Kellie Patten
Also in
Attendance: Tom
Schmelzenbach, Wayne Rausenberger, Marietta Sheehan, David Bryant, Chris
Brickell, Bob Kilpeck, Phil Marks
1.
Call to order
The
meeting was called to order at 7:00PM by Chair - Bill Hatch.
a)
Agenda Adoption
- Motion by Richard Baker/Kellie Patten to adopt the agenda as written.
The motion passed unanimously - 4 to zero.
2.
Consent Agenda
a)
Approval of Minutes - October 13, 2008 - Select Board Meeting
b)
Approval of Minutes - October 27, 2008 - Select Board Meeting
c)
Consider Private Road Name - Bronto Lane
Motion
by Bruce Brown/Mitch Pearl
to approve the minutes of the October 13, 2008 and October 27, 2008 Select Board
meetings.
Richard Baker stated in the
minutes of October 13th under Item 3 - Fiscal - there is a correction to the
statement by Richard Baker indicating the CLA is now 1.0637, not 1.6307.
Richard Baker stated also in
the minutes of October 13th, under Item 8 - VLCT Annual Meeting -
there is a correction to the statement noting the taxpayers have paid
$600,000.00 in police services, not dispatch services.
The motion passed unanimously -
4 to zero.
Relative to Item C, Keith
Arlund stated this road comes off one of Brandon's roads, but the property is
actually in Pittsford. Richard Baker questioned if the Town of Pittsford has
been contacted concerning the Town of Brandon naming this road. Tom
Schmelzenbach stated Pittsford is in agreement with this item. Richard Baker
also questioned whether the property owner would be responsible for the cost of
the signage and Tom Schmelzenbach stated the owner would reimburse the town for
the street sign, which is the standard practice.
Motion
by Richard Baker/Kellie
Patten to approve the private road name - Bronto Lane in Brandon and Pittsford.
The motion
passed unanimously - 4 to zero.
3.
Fiscal
a)
Warrant - November 10, 2008 - $29,441.52
b) Consider Propane Fuel
Agreement
c) Consider Diesel and Fuel
Oil Agreement
Motion
by Mitch Pearl/Richard Baker to approve the warrant of November 10, 2008 in the
amount of $29,441.52. The motion passed unanimously - 4 to zero.
Motion by Kellie Patten/Bruce Brown to approve the Propane Fuel Agreement.
Richard Baker stated it is difficult to know what the cost of
propane will be over the course of the winter and there is usually a dollar
amount, rather than a gallon amount for the not-to-exceed figure. Mr. Baker
stated the not-to-exceed amount in the FY 08 budget could be used, with an
adjustment made if necessary. Tom Schmelzenbach stated he will add a dollar
figure to this purchase order.
The motion passed unanimously - 4 to zero.
Motion by Mitch Pearl/Kellie Patten to approve the Diesel and Fuel Oil
Agreement.
Richard Baker stated the bidder left the winter additive
blank and is an implication there is no winter additive. Tom Schmelzenbach
stated this item had been omitted and he will obtain the cost of the additive
for the board for the next meeting. Mr. Schmelzenbach does not believe it will
be significant. He noted that he has purchased some fuel recently, but he has
not put any additive in as yet. Richard Baker stated he would like the purchase
order to reflect that the additive is included in the cap value.
The motion passed unanimously - 4 to zero.
4. Town Manager's Report
Keith
Arlund reported, as a follow-up to the last meeting, he drafted an easement to
the Thompsens, but he has not received a formal response from them as yet. He
noted he has not executed any documents with them. Mitch Pearl questioned if
this work will be able to be completed this fall. Keith Arlund stated
coordination will have to be done with the contractor to see what his schedule
is, but he does not know at this point.
5.
Education Update
Kellie Patten reported when the students return to school on
Wednesday, the Neshobe Book Fair will begin. This year, the school is doing the
fair in conjunction with Briggs Carriage Bookstore. This Thursday will be the
second set of Parent/Teacher conferences. On Thursday, November 20, the PTO will
be hosting the 3 Annual Party of All Parties, where home parties will be brought
to Neshobe School, which will include PartyLite, Longeberger, Tupperware, and
many others. In addition, there will be several craft people in attendance. Ms.
Patten also noted the Thanksgiving break will begin on November 26.
Mitch Pearl reported "That 80's Show, the Totally Awesome
Musical" will be held at OV on November 20th, 21st and 22nd
beginning at 7:30PM.
6.
Citizen's Public Forum
Marietta
Sheehan, a resident of Old Basin Road, stated she wished to thank the Select
Board for approving the recent repairs to Old Basin Road, and she wished to
thank Tom Schmelzenbach and the Town Crew for completing the work so quickly.
Phil
Marks, a resident of Seminary Street, stated he would like to make a comment on
the sidewalk project that was done on Seminary Street. He wished to thank Tom
Schmelzenbach, the Town Crew, and Naylor/Breen Construction for the work done in
repairing the sidewalk. He also wished to thank the Select Board for allocating
the money to rectify a safety issue. He noted it was a job well done.
7.
Report from Planning Commission
There was no information to report.
8.
Public Works Report
Tom Schmelzenbach stated the department has some
personnel issues due to the foreman's present health condition. He noted that
the department is preparing for winter work. Mr. Schmelzenbach stated he
provided the Board with a policy on handling grandfathered capacity requests
that he would like to discuss with the Board, as he has to deal with these
issues frequently. He is preparing an application from the Neshobe Farm POD and
he will need information for the Board and the Town Manager to work on a
contract. He noted he is preparing costs associated with fixing the Champlain
pump stations and the lines feeding to it. Mr. Schmelzenbach also has been in
discussion with a person from the Agency of Natural Resource concerning this
project.
9.
Committee Reports/Announcements
Richard
Baker stated the tax appeals will begin this Wednesday. There are 49 property
owners who will be presenting their cases to the Board of Civil Authorities. He
noted the schedule has been published and the hearings have been warned.
Richard
Baker reported on November 20th, the monthly meeting of the
Transportation Council will be held at the Leahy Conference Center at the
Rutland Regional Medical Center.
Bruce
Brown reported the Feral Cat Committee wanted to advise people of a program
offered through the Rutland County Humane Society for spaying or neutering their
cats. There will be a Spay/Neuter Clinic held on December 9 and January 7 that
will be offered at a low cost. For additional information, people can call the
Rutland County Humane Society at 483-6700.
10.
Update on Town Strategic Planning Effort
There was
nothing new to report.
11.
Old/Other Business
Motion
by Richard
Baker/Bruce Brown to authorize the Town Manager to sign all appropriate
documents in Re. Krupp vs. Town of Brandon, et al in conjunction with VLCT Pacif
and its attorneys.
Motion
by Richard Baker/Bruce Brown to table the motion for discussion during executive
session. The motion passed unanimously - 4 to zero.
Kellie
Patten questioned the status of the audit. Keith Arlund reported the auditors
were here for 2 to 3 days and they are now processing this information. He has
not heard anything back from them as yet concerning the audit. Ms. Patten
questioned if the audit will be completed on time this year and Mr. Arlund noted
it will be done much earlier than the last one.
Richard
Baker noted tomorrow is a significant holiday and he requested that everyone
present recite the Pledge of Allegiance, after which a moment of silence was
held in honor of those who have served and are currently serving. There will be
a Veteran's Day service held tomorrow morning at the Civil War Monument at
11:00AM. Mr. Baker also noted he wished to recognize Raymond Mulcahy who passed
away last week.
Motion
by Richard Baker/Kellie Patten to enter into executive session at 7:30PM for the
purposes of discussing a personnel matter, a litigation matter and also a
perspective real estate deal. The session is to include the Town Manager. The
motion passed unanimously - 4 to zero.
12.
Executive Session
The board came out of Executive
Session at 8:00PM. The motion made by Richard Baker under Old/Other Business
was taken off the table. A vote was called on the motion and the motion
passed 4 to 1.
13. Adjournment
Motion
by Kellie Patten/Richard Baker to adjourn the Select Board meeting at 8:02PM.
The motion passed unanimously - 4 to zero.
Respectfully submitted,
Charlene
Bryant
Recording Secretary
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