Brandon Board of Sewer Commissioners Meeting

March 23, 2009

NOTE:  These are unapproved minutes, subject to amendment and/or approval at the subsequent board meeting.

Board of Liquor Commissioners: Richard Baker, Mitch Pearl, Kellie Patten, Bill Hatch

Also in Attendance:   Keith Arlund, Anna Scheck, Tom Schmelzenbach, Wayne Rausenberger, Bob Kilpeck

The meeting was called to order at 7:41PM by Chair Bill Hatch. 

1.  Call to order

a)  Agenda

Motion by Richard Baker/Kellie Patten to approve the agenda as written. The motion passed unanimously - 3 to zero.

2.  Consent Agenda

a)  Approval of Minutes - March 9, 2009

Motion by Richard Baker/Kellie Patten to approve the minutes of the March 9, 2009 meeting. The motion passed unanimously - 3 to zero.

3)  Fiscal

a)  Consider Approval of Wastewater Note - $80,000

Motion by Richard Baker/Kellie Patten to approve the wastewater note in the amount of $80,000 at a rate of 2.5% for a period of one year from the National Bank of Middlebury.  The motion passed unanimously - 3 to zero.

b)  Consider Sewer Rate for November 2008 Readings

Motion by Richard Baker/Kellie Patten to establish for the current billing period, a rate which would leave the unit price the same at the $7.50 per 6,000, and increase the minimum charge from $45.00 to $50.00. The motion passed unanimously - 3 to zero. 

Richard Baker stated the increased rate will yield $11,600 every 6 months and this will all be applied to the $80,000 wastewater note that was approved. With the increase in the rate, this debt will be paid off in four years. Richard Baker stated, with the exception of the water meters that are running backwards, the amount of water going through the water meters exceeds the amount of water that ends up at the wastewater treatment plant. With this billing, it implies a daily rate of 152,000 gallons a day of sewage, which is less than half of what is being treated at the wastewater treatment plant and this indicates that an issue of infiltration exists. 

c)  Approve Wastewater Budget FY10

Motion by Richard Baker/Kellie Patten to adopt the FY 2009-2010 wastewater budget in the amount of $500,739 for both revenue and expenditures. 

Richard Baker stated since the Board approved the increase in the rate early this evening, it is hoped when this item is revisited during the next budget season, it may allow the Board to decrease the unit cost.

The motion passed unanimously - 3 to zero.

4.  Consider Sewer Capacity Allocation - Woods at Spring Pond

This item was deferred during the agenda adoption.

5.  Old/Other Business

Keith Arlund stated a tremendous amount of work was done by Anna Scheck to resolve the meter reading issues from the Fire District. Mr. Arlund noted this was beyond what was normally required and he hopes the Fire District can streamline their efforts in getting the bills out, as it should not take three months to get readings. Richard Baker concurred that Anna has done an incredible job and what was adopted tonight will enable the sewer bills to be sent out. Mr. Baker stated they are looking for an appropriate insert, as there are about 30 readings that still do not make sense. He stated if customers had issues with their water reading, they may have a problem with their sewer readings. Mr. Baker stated Anna has done more than is expected with this project and it is appreciated. 

6.  Adjournment

Motion Richard Baker/Kellie Patten to adjourn the Board of Sewer Commissioners' meeting at 7:50PM to convene as the Board of Liquor Commissioners. The motion passed unanimously - 3 to zero.

Respectfully submitted,

Charlene Bryant

Recording Secretary