Brandon Board of Sewer Commissioners Meeting

August 10, 2009

NOTE:  These are unapproved minutes, subject to amendment and/or approval at the subsequent board meeting.

Board of Sewer Commissioners: Richard Baker, Mitch Pearl, Bruce Brown, Kellie Patten

Also in Attendence:   Tom Schmelzenbach, Lee Kahrs

The meeting was called to order at 7:41PM by Chair – Bill Hatch. 

1.  Call to order

a)  Agenda

Motion by Richard Baker/Bruce Brown to approve the agenda as written. The motion passed unanimously – 3 to zero.

2)   Consent Agenda

a)  Minutes – Select Board Meetings – July 27, 2009

Motion by Bruce Brown/Kellie Patten to approve the Sewer Commissioners meeting minutes of July 27, 2009.  The motion passed unanimously – 3 to zero.

3)  Fiscal

a)  Warrant – Rural Development Loan - $16,550.00

Motion by Richard Baker/Kellie Patten to approve the Rural Development Loan in the amount of $16,550.00 for the bond payment on the sewer system loan. The motion passed unanimously – 3 to zero.

4.  Consider Sewer Application Request

Richard Baker recused himself from the discussion of this item.

Bill Hatch stated an application has been submitted for sewer capacity by Second Generation LLC, with a mailing address to Richard Baker. The application is for commercial use at a rate of 5472 gallons per day and is intended for a property that will house a restaurant serving breakfast, lunch and dinner with seating capacity of approximately 50 people.  

Motion by Kellie Patten/Bruce Brown to approve the sewer application request for Second Generation LLC. 

Tom Schmelzenbach stated he has met with the developer to discuss the concept. The application is in order and as the ordinance dictates, there is an appropriate amount of money attached for this stage of the process. Mr. Schmelzenbach stated there will be further discussions about the exact amount of gallons, but there is sufficient capacity. There are some design changes that are being reviewed as far as how it enters the municipal system, but these items are not details that the Board needs to be concerned with until it is finalized. Mr. Schmelzenbach has discussed this item with the Town Manager and will work out the remaining details with Mr. Arlund. There are no obstacles that Mr. Schmelzenbach sees that would be detrimental to the project or the town. Kellie Patten stated if there is additional infrastructure required the developer would be responsible for the cost. Tom Schmelzenbach stated the developer would absorb all costs within the property and there would not be any future request for the town to take over the project. He advised the infrastructure in place can accept the capacity and the municipal system might actually benefit, as this area has a design for flow that it has not received, which can cause odor problems. Mr. Schmelzenbach stated the plant has the capacity and the pumping station has the capacity to handle this project. It was noted the fee is based on the gallons and the payment received to date is 10% of the gallons represented in the information before the Board and is in accordance with the ordinance. Mr. Schmelzenbach stated the further discussion may change the gallons, but not dramatically and the application would be amended once the final number is determined.   

The motion passed unanimously – 3 to zero. 

Richard Baker returned to the Board table once this discussion was complete.

5.  Old/Other Business

Kellie Patten questioned if the system was doing alright with all the rain that has fallen.  Tom Schmelzenbach stated we are receiving flow, but nothing dramatic has happened.  

Tom Schmelzenbach reported he has been approached by Rural Development concerning funding that would be similar to the slip lining project at the Industrial Park. Mr. Schmelzenbach met with their representative today and he was advised the terms are slightly different. There is a grant available and also a low interest loan at a rate of 2.38% and it would be a 45/55 split.  He will provide the details to the Town Manager. Mr. Schmelzenbach stated at this time, he wished to provide this information to the Board as it offers the town a better approach on how to apply and a time line that is not so tight.  Mr. Schmelzenbach reiterated he will discuss this item further with the Town Manager.  

6. Executive Session

There was no executive session required. 

7.  Adjournment

Motion by Richard Baker/Bruce Brown to adjourn the Board of Sewer Commissioners' meeting at 7:50PM. The motion passed unanimously – 3 to zero.

Respectfully submitted,

Charlene Bryant

Recording Secretary